RULES FOR THE POB USER GROUP ASSOCIATION
1. Name
The name of the association is the POB USER GROUP.
2. Objectives
The association will create a forum to:
- Exchange experiences in the use of POB.
- Exchange experiences/examples of statistics and reports from POB.
- Solve common problems in relation to the use of POB.
- Discuss common requests to ”standard POB”.
- Discuss common requests to the further development of POB.
Under the management of the association, workgroups will be created to highlight
and investigate specific POB issues.
It is the intention of the association to hold one annual international POB USER
GROUP meeting. The association will also promote national POB user group
meetings, at least once a year. This will be done independently of the POB USER
GROUP.
The association is independent of supplier interests but co-operates with Wendia
AG International.
The association will communicate the members’ requests for development to Wendia
AG and thereby influence the further development of POB.
The association is a non-profit making association.
3. Member conditions
Any company using any part of the POB system is entitled to
become a member of the association.
Membership is for one year at a time.
Applications for membership must be sent in writing to the address of the
association.
The membership will be automatically renewed when the annual membership fee is
paid.
The participating companies will cover all costs relating to their employees’
participation in the association and all work for the association.
4. Membership fee
The membership fee will be established by the general assembly
annually.
The membership will be paid in advance and will only be used to cover the
running costs for the association and for potential liabilities in connection
with the association’s meetings.
5. Board
The board will consist of three members, elected for a period of two
years at a time.
The board members are to be elected biannually.
The board will itself appoint its chairman, vice-chairman and treasurer.
Wendia AG will support the association with secretarial support to the board.
If a board member ceases to be a representative of a member company, this board
member will be replaced by a substitute.
6. General assembly
The highest authority in the association is the general
assembly.
The ordinary general assembly meeting is held once a year during the first
half-year, in connection with the annual POB USER GROUP meeting.
Invitations to the general assembly meeting will be sent out in writing or by
email to the separate member companies at least 4 weeks in advance with the
agenda enclosed.
The year-end result will be presented at the general assembly meeting.
The board members can request an extraordinary general assembly meeting if
necessary, and a meeting will be convened if a minimum of one third of the
members of the association have demanded such a meeting in writing or by email.
Invitations to an extraordinary general assembly meeting will be sent out a
minimum of two weeks and a maximum of four weeks in advance in writing or by
email to the individual member companies. The agenda and the proposals will be
enclosed with the invitation.
7. General Assembly meeting
The agenda for the ordinary general assembly meeting is as follows:
1. Election of chairman for the meeting
2. Election of secretary for the meeting
3. The board’s annual report
4. Presentation and approval of the annual result
5. Presentation and approval of next year’s budget
6. Discussion and decision of incoming proposals
7. Election of the board members (1 each odd year and 2 each even year)
8. Election of a substitute (for a period of 1 year)
9. Election a an auditor (for a period of 1 year)
10. Any other business
Proposals for items to be included on the agenda at the general assembly meeting
will be sent to the board a minimum of 14 days in advance.
The general assembly meeting decisions are made with an ordinary majority.
8. Right to vote
Any valid member company has the right to vote at the general
assembly meeting.
Every member company has one vote.
Voting by proxy with authorization is not permittable.
9. Sign for the association
The association is externally authorized by the signature of two
board members or by the chairman alone.
The address of the association will always be the one of the company of the
chairman.
10. Financial year and membership year
The association’s financial year and the membership year will
follow the calendar year.
The year-end result will be audited and approved by the elected auditor.
11. Dissolving of the association
To dissolve the association, two thirds of the members participating
in an ordinary general assembly meeting have to vote for dissolution.
In addition to the above, the association will be dissolved if nobody or only
one member has paid the annual membership subscription before a general assembly
meeting (and the other companies thereby have not renewed their membership) and
nobody or only one member is participating in the general assembly meeting.
Upon dissolution of the association the outstanding balance will be split
equally between the member companies, being members of the association during
the last general assembly meeting the year prior to the dissolution. |
